Privacy Policy
Website: https://soul.seemantachetanamancha.org/
Last Updated: 01 October 2026
1. Introduction
SOUL – Stories of Unity, Land and Culture Documentary Film Festival, organised under the aegis of Seemanta Chetana Mancha Purvottar (“we”, “our” or “us”), respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains how we collect, use, store and protect information when you visit our website, submit a film, register as a delegate, or contact us.
2. Information We Collect
We may collect the following information depending on how you interact with our website:
- Personal Information: Name, email address, mobile number and other contact details.
- Film Submission Information: Filmmaker details, film title, synopsis, production information, entry forms and submitted film files or links.
- Delegate Registration Information: Details provided when registering to participate in festival activities.
- Enquiry Information: Your name, email address, mobile number and message submitted through our contact form.
- Technical Information: Basic information such as IP address, browser type and website usage data, where collected.
Please provide only the information necessary for your submission, registration or enquiry.
3. How We Use Your Information
We use the information collected to:
- Process and manage film submissions and festival participation.
- Communicate with filmmakers, delegates, participants and visitors.
- Organise screenings, judging, awards and other festival activities.
- Respond to enquiries and provide assistance.
- Maintain website security and improve our services.
- Fulfil applicable legal and administrative requirements.
We will process personal data for the purposes explained to you or otherwise permitted by applicable law.
4. Film Submissions and Publicity
Information and film materials submitted to the festival may be accessed by authorised organisers, jury members and relevant festival personnel for evaluation, selection, screening and festival administration.
Any public screening, publication, promotional use or online display of submitted films, photographs, filmmaker names or other materials will be subject to the applicable submission rules, permissions and agreements.
Submitting a film does not, by itself, mean that all submitted materials may be published publicly without the necessary permission.
5. Sharing of Information
We do not sell your personal information.
We may share relevant information with authorised festival organisers, jury members, technical service providers and other parties where reasonably necessary to operate the festival or provide the requested services.
We may also disclose information where required by law or by a lawful request from the relevant authorities.
Where third-party services are used for registration, file storage, communication or other website functions, their own privacy policies may also apply.
6. Cookies and Website Analytics
Our website may use essential cookies or similar technologies to support website functionality, security and performance. Analytics technologies may also be used if enabled.
You can manage cookies through your browser settings and any cookie preference controls provided on the website. Disabling certain cookies may affect some website features.
7. Data Storage and Security
We take reasonable technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
We retain information only for as long as necessary for festival administration, film records, communication, legal obligations and other legitimate purposes.
You may contact us to request access to, correction of or deletion of your personal information, subject to applicable law and any necessary retention requirements.
8. Third-Party Links
Our website may contain links to external websites or services, including registration forms and social media platforms. These services may collect information under their own privacy policies.
We encourage you to review the relevant third-party privacy policies before providing personal information through those services.
9. Your Privacy Rights
Subject to applicable law, you may request access to your personal information, correction of inaccurate details, deletion of information, or withdrawal of consent where processing is based on consent.
You may also contact us to raise a privacy-related concern or complaint. We will review and respond to your request in accordance with applicable law.
10. Children’s Privacy
Where personal information relating to children is submitted, the applicable consent and other legal requirements must be followed. Please contact the festival organisers if you have questions about a child’s information.
11. Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our operations, website features or applicable laws. The revised policy will be published on this page with an updated date.
12. Contact Us
For questions, requests or complaints relating to this Privacy Policy, please contact:
SOUL – Stories of Unity, Land and Culture Documentary Film Festival
Under the aegis of Seemanta Chetana Mancha Purvottar
Keshav Dham, K.B. Road, Paltan Bazar, Guwahati, Assam – 781008, India
Email: souldocufestscmp25@gmail.com
Phone: +91-94011-07844